Policy and Procedures

Tri-County Community College Policies and Procedures Manual - Full Download


Policies and Procedures: Introduction - Revisions and Table of Contents

Section 1 – Board of Trustees and Governance
Policy 1.1 Board of Trustees and Governance: Powers and Duties of Trustees

  • Procedure 1.1.1 Board of Trustees and Governance: By Laws
    • (Includes)
    • Article I: Responsibility and Membership
    • Article II: Officers and Their Duties
    • Article III: Powers and Duties of Trustees
    • Article IV: Committees
    • Article V: Meetings
    • Article VI: Administration of Tri-County Community College
    • Article VII: Policies, Rules, and Regulations
    • Article VIII: Adoption and Amendment

Policy 1.2 Board of Trustees and Governance: Trustee Member Legal Status
Policy 1.3 Board of Trustees and Governance: Confidential Information
Policy 1.4 Board of Trustees and Governance: Conflict of Interest
Policy 1.5 Board of Trustees and Governance: Adopting Policies and Procedures
Policy 1.6 Board of Trustees and Governance: Board Meetings and Meeting Procedures
Policy 1.7 Board of Trustees and Governance: Board Attorney
Policy 1.8 Board of Trustees and Governance: Duties and Expectations of Board Members
Policy 1.9 Board of Trustees and Governance: Sound Fiscal and Management Practices

Section 2 – Administrative
Section 2.1 – Administrative: Campus Safety and Emergencies

  • Policy 2.1.1 Administrative: Visitors and Minors on Campus
    • Procedure 2.1.1.1 Administrative: Removing Students From Class
  • Policy 2.1.2 Administrative: Campus Safety and Emergency Planning
    • Procedure 2.1.2.1 Administrative: Campus Evacuation Plan
    • Procedure 2.1.2.2 Administrative: Bomb Threat
    • Procedure 2.1.2.3 Administrative: Critical Incident Response
    • Procedure 2.1.2.4 Administrative: Fire Emergencies
    • Procedure 2.1.2.5 Administrative: Hazardous Material Emergencies
    • Procedure 2.1.2.6 Administrative: Violence on Campus Emergencies
    • Procedure 2.1.2.7 Administrative: Active Shooter Procedures
    • Procedure 2.1.2.8 Administrative: Severe Weather Procedures
  • Policy 2.1.3 Administrative: Hazard Communication Program
  • Policy 2.1.4 Administrative: Instructional Safety Precautions
  • Policy 2.1.5 Administrative: Campus Medical Emergencies
  • Policy 2.1.6 Administrative: Weapons on Campus
  • Policy 2.1.7 Administrative: Alcohol and Drugs on Campus
  • Policy 2.1.8 Administrative: Campus Security Reporting – Clery Act
  • Policy 2.1.9 Administrative: Reporting Crimes and Emergencies on Campus
  • Policy 2.1.10 Administrative: Communicable Diseases and Occupational Exposure to Bloodborne Pathogens
  • Policy 2.1.11 Administrative: Adverse Weather and Emergency Closings
  • Policy 2.1.12 Administrative: Sex Offender Information

Section 2.2 Administrative: Facilities

  • Policy 2.2.1 Administrative: Smoke Free Campus
  • Policy 2.2.2 Administrative: Protection and Care of College Property
  • Policy 2.2.3 Administrative: Facility Use
  • Policy 2.2.5 Administrative: Use of Alcohol at Campus Events
  • Policy 2.2.6 Administrative: Scheduling Facilities and Keys to Facilities
  • Policy 2.2.7 Administrative: Campus Sustainability
    • Procedure 2.2.7.1 Administrative: Campus Landscaping
  • Policy 2.2.8 Administrative: Building Maintenance Requests
  • Policy 2.2.9 Administrative: Service Animals and Other Animals on Campus
  • Policy 2.2.10 Administrative: Use of Design Professional Services
  • Policy 2.2.11 Administrative: Bidding for Construction Work
  • Policy 2.2.12 Administrative: Sale, Disposal and Lease of College Property

Section 2.3 – Administrative: Miscellaneous

  • Policy 2.3.1 Administrative: Mission Statement
  • Policy 2.3.2 Administrative: College Planning
    • Procedure 2.3.2.1 Administrative: Strategic Planning
  • Policy 2.3.3 Administrative: Charitable Donations
    • Procedure 2.3.3.1 Administrative: Charitable Donations
  • Policy 2.3.4 Administrative: Traffic Regulations
  • Policy 2.3.5 Administrative: Campus Free Speech, Distribution of Material, and Assembly
  • Policy 2.3.6 Administrative: College Publications
    • Procedure 2.3.6.1 Administrative: College Publications
    • Procedure 2.3.6.2 Administrative: Bulletin Board/Posting on Campus
    • Procedure 2.3.6.3 Administrative: College Logo and Seal
  • Policy 2.3.7 Administrative: Americans with Disabilities
  • Policy 2.3.8 Administrative: College Records
  • Policy 2.3.9 Administrative: Personal Use of College Property
  • Policy 2.3.10 Administrative: Public Relations

Section 3 – Human Resources
Section 3.1 – Human Resources: Hiring and Training

  • Policy 3.1.1 Human Resources: Equal Employment Opportunity
  • Policy 3.1.2 Human Resources: Employment
    • Procedure 3.1.2.1 Human Resources: Employment
  • Policy 3.1.3 Human Resources: Employee Classifications and Workloads
  • Policy 3.1.4 Human Resources: Compensatory Time
  • Policy 3.1.5 Human Resources: Re-employment of Retired State Employees
  • Policy 3.1.6 Human Resources: Employment of Relatives
  • Policy 3.1.7 Human Resources: Salary Plan
    • Procedure 3.1.7.1 Human Resources: Salary Plan
  • Policy 3.1.8 Human Resources: Professional Development
  • Policy 3.1.9 Human Resources: President – Hiring and Duties

Section 3.2 – Human Resources: Leave and Benefits

  • Policy 3.2.1 Human Resources: Benefits
    • Procedure 3.2.1.1 Human Resources: Benefits Overview
    • Procedure 3.2.1.2 Human Resources: Affordable Care Act Measurement Periods
  • Policy 3.2.2 Human Resources: Longevity Pay
  • Policy 3.2.4 Human Resources: Leave
  • Policy 3.2.5 Human Resources: Sick Leave
  • Policy 3.2.6 Human Resources: Annual Leave
  • Policy 3.2.7 Human Resources: Educational Leave
    • Procedure 3.2.7.1 Human Resources: Educational Leave
  • Policy 3.2.8 Human Resources: Civil Leave
  • Policy 3.2.9 Human Resources: Workers’ Compensation Leave and Benefits
  • Policy 3.2.10 Human Resources: Bonus Leave
  • Policy 3.2.11 Human Resources: Adverse Weather / Emergency Closings
    • Procedure 3.2.11.1 Human Resources: Adverse Weather / Emergency Closings
  • Policy 3.2.12 Human Resources: Voluntary Shared Leave
  • Policy 3.2.13 Human Resources: Family Medical Leave
  • Policy 3.2.14 Human Resources: Child Involvement Leave
  • Policy 3.2.15 Human Resources: Military Leave
  • Policy 3.2.16 Human Resources: Bereavement Leave
  • Policy 3.2.17 Human Resources: Leave Without Pay
  • Policy 3.2.18 Human Resources: Holidays
  • Policy 3.2.20 Human Resources: Personal Observance Leave

Section 3.3 - Human Resources: Conduct, Evaluation, Discipline, Termination and Grievance

Section 3.4 - Human Resources: Miscellaneous HR Matters

  • Policy 3.4.1 Human Resources: Conflicts of Interest
  • Policy 3.4.2 Human Resources: Employee Political Activity
  • Policy 3.4.3 Human Resources: Weapons on Campus
  • Policy 3.4.4 Human Resources: Alcohol and Drugs on Campus
  • Policy 3.4.5 Human Resource: Communicable Diseases and Occupational Exposure to Bloodborne Pathogens
  • Policy 3.4.6 Human Resources: Academic Freedom
  • Policy 3.4.7 Human Resources: Teleworking
  • Policy 3.4.8 Human Resources: Secondary Employment
  • Policy 3.4.9 Human Resources: Service Animals and Other Animals on Campus
  • Policy 3.4.9 Human Resources: Pregnant and Parenting Employees

Section 4 – Instructional
Section 4.1 – Instructional: Curriculum Issues and Academic Advising

  • Policy 4.1.1 Instructional: Role of Curriculum Personnel in Academic Governance
  • Policy 4.1.2 Instructional: Academic Programs
    • Procedure 4.1.2.1 Instructional: Continuing Education Accountability Plan
    • Procedure 4.1.2.2 Instructional: Self-Supporting Classes
    • Procedure 4.1.2.3 Instructional: Customized Training Programs
  • Policy 4.1.3 Instructional: Curriculum Development
    • Procedure 4.1.3.1 Instructional: Curriculum Development
  • Policy 4.1.4 Instructional: Instructional Service Agreements
  • Policy 4.1.5 Instructional: Academic Advising
  • Policy 4.1.6 Instructional: Academic Terms
  • Policy 4.1.7 Instructional: FTE Reporting

Section 4.2 Instructional: Miscellaneous

  • Policy 4.2.1 Instructional: Intellectual Property
  • Policy 4.2.2 Instructional: Live Client Projects
    • Procedure 4.2.2.1 Instructional: Live Client Projects
  • Policy 4.2.3 Instructional: Instructional Material Selection
    • Procedure 4.2.3.1 Instructional: Surplus Instructional Material
  • Policy 4.2.4 Instructional: Instructional Personnel Qualifications
    • Procedure 4.2.4.1 Instructional: Instructional Personnel Qualifications
  • Policy 4.2.5 Instructional: Field Trips
  • Policy 4.2.6 Instructional: Classroom Management
  • Policy 4.2.7 Instructional: Accreditation
    • Procedure 4.2.7.1 Instructional: Substantive Changes

Section 5 – Student Services
Section 5.1 – Student Services: Admissions and Financial Aid

  • Policy 5.1.1 Student Services: Admissions
    • Procedure 5.1.1.1 Student Services: General Admissions Procedures
      • Form 5.1.1.1 Student Services: Request to Re-enter or Change Major Form
    • Procedure 5.1.1.2 Student Services: High School Enrollment
    • Procedure 5.1.1.3 Student Services: Health Science Programs
    • Procedure 5.1.1.4 Student Services: Basic Law Enforcement Training
  • Policy 5.1.2 Student Services: Acceptance of Transfer Students / Credit
  • Policy 5.1.3 Student Services: Financial Aid

Section 5.2 – Student Services: Attendance and Academics

Section 5.3 – Student Services: Discipline and Grievance

  • Policy 5.3.1 Student Services: Overview of Student Rights
  • Policy 5.3.2 Student Services: Student Code of Conduct
    • Procedure 5.3.2.1 Student Services: Discipline and Appeal for Academic Violations
    • Procedure 5.3.2.2 Student Services: Discipline and Appeal for Non-Academic Violations
  • Policy 5.3.3 Student Services: Student Threat Assessment
  • Policy 5.3.4 Student Services: Discrimination and Harassment
    • Procedure 5.3.4.1 Student Services: Sexual Harassment and Sexual Violence
    • Procedure 5.3.4.2 Student Services: Unlawful Discrimination
  • Policy 5.3.5 Student Services: Students – Alcohol and Drugs on Campus
  • Policy 5.3.6 Student Services: Student Grievance

Section 5.4 Student Services: Miscellaneous

  • Policy 5.4.1 Student Services: Student Right to Know Act
  • Policy 5.4.2 Student Services: Campus Security Reporting – Clery Act
  • Policy 5.4.3 Student Services: Student Records – FERPA
    • Procedure 5.4.3.1 Student Services: Student Records – File
    • Procedure 5.4.3.2 Student Services: FERPA Annual Notice
    • Procedure 5.4.3.3 Student Services: Student Records – Confidentiality
      • Form 5.4.3 Student Services: Request for Privacy Flag Form
  • Policy 5.4.4 Student Services: Use of Student Work
  • Policy 5.4.5 Student Services: Service Animals and Other Animals on Campus
  • Policy 5.4.6 Student Services: Student Clubs and Organizations
  • Policy 5.4.7 Student Services: Intercollegiate Student Athletics

Section 6 – Business Services
Section 6.1 – Business Services: Tuition, Fees and Refunds

  • Policy 6.1.1 Business Services: Tuition and Fees
  • Policy 6.1.2 Business Services: Tuition Residency Requirements
  • Policy 6.1.3 Business Services: Self-Supporting Course Fees
  • Policy 6.1.4 Business Services: Tuition/Fee Refunds

Section 6.2 Business Services: Fiscal Matters and Investments

  • Policy 6.2.1 Business Services: Fiscal Year and Budgeting Process
  • Policy 6.2.2 Business Services: Insurance
  • Policy 6.2.3 Business Services: Surety Bonds
  • Policy 6.2.4 Business Services: Facsimile Signatures
  • Policy 6.2.5 Business Services: Daily Deposits
    • Procedure 6.2.5.1 Business Services: Student Club Deposits and Expenses
  • Policy 6.2.6 Business Services: Audits
  • Policy 6.2.7 Business Services: Official Depositories and Investments
  • Policy 6.2.8 Business Services: Disbursement of Funds
  • Policy 6.2.9 Business Services: Debt Collection
    • Procedure 6.2.9.1 Business Services: Student Debt Collection
    • Procedure 6.2.9.2 Business Services: Non-Student Debt Collection
  • Policy 6.2.10 Business Services: Method of Payments
    • Procedures 6.2.10.1 Business Services: Method of Payments
    • Procedure 6.2.10.2 Business Services: Employee Check Cashing
  • Policy 6.2.11 Business Services: Foundation
  • Policy 6.2.12 Business Services: Review of Grant Funded Projects and Programs
    • Procedure 6.2.12.1 Business Services: Review of Grant Funded Projects and Programs
  • Policy 6.2.13 Business Services: Sound Fiscal and Management Practices

Section 6.3 – Business Services: Miscellaneous

  • Policy 6.3.1 Bookstore Operations
  • Policy 6.3.2 Business Services: Vending and Concessions
  • Policy 6.3.3 Business Services: Expenditure of State Funds
    • Procedure 6.3.3 Business Services: Expenditure of State Funds
  • Policy 6.3.4 Business Services: Financial Reimbursements
    • Procedure 6.3.4.1 Business Services: Travel, Transportation and Allowances
      • Form 6.3.4.1 Business Services: Travel, Transportation and Allowances: Travel Authorization Form
    • Procedure 6.3.4.2 Business Services: Operating College Vehicles
  • Policy 6.3.5 Business Services: Chart of Accounts
  • Policy 6.3.6 Business Services: Contracting Authority
  • Policy 6.3.7 Business Services: Purchasing
    • Procedure 6.3.7.1 Business Services: Equipment Inventory
    • Procedure 6.3.7.2 Business Services: Reporting Lost or Stolen Equipment
    • Procedure 6.3.7.3 Business Services: Sale, Trade or Disposal of Equipment
  • Policy 6.3.8 Business Services: Historically Underutilized Business
  • Policy 6.3.9 Business Services: Payment Card Security
    • Procedure 6.3.9.1 Business Services: Payment Card Procedures
  • Policy 6.3.10 Business Services: Identity Theft
  • Policy 6.3.11 Business Services: Foreign National Compliance
  • Policy 6.3.12 Business Services: Companies That Boycott Israel and Iran Divestment List

Section 7 – Information Technology

  • Policy 7.1 Information Technology: Technology Services
    • Procedure 7.1.1 Information Technology: Employee Personal Computer Use
  • Policy 7.2 Information Technology: Internet and Network Acceptable Use
  • Policy 7.3 Information Technology: Electronic Records Retention
  • Policy 7.4 Information Technology: Electronic Signatures
    • Procedure 7.4.1 Information Technology: Electronic Signatures
  • Policy 7.5 Information Technology: Social Media
  • Policy 7.6 Information Technology: Peer-to-Peer File Sharing
  • Policy 7.7 Information Technology: Digital Technology Accessibility
  • Policy 7.8 Information Technology: Verification of Student Identity in Distance Education
  • Policy 7.9 Information Technology: Verification of Student Identity in Distance Education

Appendix: Log of Changes
May 2018 – Campbell Shatley
October 2021 – Campbell Shatley

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