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Policy and Procedures


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Section 1 – Board of Trustees and Governance
Policy 1.1 Board of Trustees and Governance: Powers and Duties of Trustees

Policy 1.1 Board of Trustees and Governance: Powers and Duties of Trustees

Procedure 1.1.1 Board of Trustees and Governance: By Laws

(Includes)
Article I: Responsibility and Membership
Article II: Officers and Their Duties
Article III: Powers and Duties of Trustees
Article IV: Committees
Article V: Meetings
Article VI: Administration of Tri-County Community College
Article VII: Policies, Rules, and Regulations
Article VIII: Adoption and Amendment

Policy 1.2 Board of Trustees and Governance: Trustee Member Legal Status
Policy 1.3 Board of Trustees and Governance: Confidential Information
Policy 1.4 Board of Trustees and Governance: Conflict of Interest
Policy 1.5 Board of Trustees and Governance: Adopting Policies and Procedures
Policy 1.6 Board of Trustees and Governance: Board Meetings and Meeting Procedures
Policy 1.7 Board of Trustees and Governance: Board Attorney
Policy 1.8 Board of Trustees and Governance: Duties and Expectations of Board Members
Policy 1.9 Board of Trustees and Governance: Sound Fiscal and Management Practices

Section 2 – Administrative
Section 2.1 – Administrative: Campus Safety and Emergencies
Policy 2.1.1 Administrative: Visitors and Minors on Campus

Policy 2.1.1 Administrative: Visitors and Minors on Campus

Procedure 2.1.1.1 Administrative: Removing Students From Class

Policy 2.1.2 Administrative: Campus Safety and Emergency Planning

Policy 2.1.2 Administrative: Campus Safety and Emergency Planning

Procedure 2.1.2.1 Administrative: Campus Evacuation Plan
Procedure 2.1.2.2 Administrative: Bomb Threat
Procedure 2.1.2.3 Administrative: Critical Incident Response
Procedure 2.1.2.4 Administrative: Fire Emergencies
Procedure 2.1.2.5 Administrative: Hazardous Material Emergencies
Procedure 2.1.2.6 Administrative: Violence on Campus Emergencies
Procedure 2.1.2.7 Administrative: Active Shooter Procedures
Procedure 2.1.2.8 Administrative: Severe Weather Procedures

Policy 2.1.3 Administrative: Hazard Communication Program
Policy 2.1.4 Administrative: Instructional Safety Precautions

Policy 2.1.5 Administrative: Campus Medical Emergencies

Policy 2.1.5 Administrative: Campus Medical Emergencies

Procedure 2.1.5.1 Administrative: Campus Medical Emergencies

Form 2.1.5.1 Administrative: Campus Medical Emergencies: Student Accident Report Form

Procedure 2.1.5.2 Administrative: Pandemic Influenza Plan

Policy 2.1.6 Administrative: Weapons on Campus
Policy 2.1.7 Administrative: Alcohol and Drugs on Campus
Policy 2.1.8 Administrative: Campus Security Reporting – Clery Act
Policy 2.1.9 Administrative: Reporting Crimes and Emergencies on Campus
Policy 2.1.10 Administrative: Communicable Diseases and Occupational Exposure to Bloodborne Pathogens

Policy 2.1.11 Administrative: Adverse Weather and Emergency Closings

Policy 2.1.11 Administrative: Adverse Weather and Emergency Closings

Procedure 2.1.11.1 Administrative: Adverse Weather and Emergency Closings

Form 2.1.11.1 Administrative: Adverse Weather and Emergency Closings: Class Make Up Form

Policy 2.1.12 Administrative: Sex Offender Information

Section 2.2 Administrative: Facilities

Policy 2.2.1 Administrative: Smoke Free Campus
Policy 2.2.2 Administrative: Protection and Care of College Property

Policy 2.2.3 Administrative: Facility Use

Policy 2.2.3 Administrative: Facility Use

Procedure 2.2.3.1 Administrative: Facility Use

Form 2.2.3.1 Administrative: Facility Use: Event Registration Form

Policy 2.2.4 Administrative: Reserved for Future Use
Policy 2.2.5 Administrative: Use of Alcohol at Campus Events
Policy 2.2.6 Administrative: Scheduling Facilities and Keys to Facilities

Policy 2.2.7 Administrative: Campus Sustainability

Policy 2.2.7 Administrative: Campus Sustainability

Procedure 2.2.7.1 Administrative: Campus Landscaping

Policy 2.2.8 Administrative: Building Maintenance Requests
Policy 2.2.9 Administrative: Service Animals and Other Animals on Campus
Policy 2.2.10 Administrative: Use of Design Professional Services
Policy 2.2.11 Administrative: Bidding for Construction Work
Policy 2.2.12 Administrative: Sale, Disposal and Lease of College Property

Section 2.3 – Administrative: Miscellaneous

Policy 2.3.1 Administrative: Mission Statement

Policy 2.3.2 Administrative: College Planning

Policy 2.3.2 Administrative: College Planning

Procedure 2.3.2.1 Administrative: Strategic Planning

Policy 2.3.3 Administrative: Charitable Donations

Policy 2.3.3 Administrative: Charitable Donations

Procedure 2.3.3.1 Administrative: Charitable Donations

Policy 2.3.4 Administrative: Traffic Regulations

Policy 2.3.5 Administrative: Campus Free Speech, Distribution of Material, and Assembly

Policy 2.3.5 Administrative: Campus Free Speech, Distribution of Material, and Assembly

Procedure 2.3.5.1 Administrative: Campus Free Speech, Distribution of Material, and Assembly

Form 2.3.5.1 Administrative: Campus Free Speech, Distribution of Material, and Assembly

Policy 2.3.6 Administrative: College Publications

Policy 2.3.6 Administrative: College Publications

Procedure 2.3.6.1 Administrative: College Publications
Procedure 2.3.6.2 Administrative: Bulletin Board/Posting on Campus
Procedure 2.3.6.3 Administrative: College Logo and Seal

Policy 2.3.7 Administrative: Americans with Disabilities
Policy 2.3.8 Administrative: College Records
Policy 2.3.9 Administrative: Personal Use of College Property

Policy 2.3.10 Administrative: Public Relations

Policy 2.3.10 Administrative: Public Relations

Procedure 2.3.10.1 Administrative: Public Relations

Form 2.3.10.1 Administrative: Public Relations: Photo Release Form

Section 3 – Human Resources
Section 3.1 – Human Resources: Hiring and Training

Policy 3.1.1 Human Resources: Equal Employment Opportunity

Policy 3.1.2 Human Resources: Employment

Policy 3.1.2 Human Resources: Employment

Procedure 3.1.2.1 Human Resources: Employment

Policy 3.1.3 Human Resources: Employee Classifications and Workloads 

Policy 3.1.3 Human Resources: Employee Classifications and Workloads

Procedure 3.1.3.1 Human Resources: Full-Time Employees Workload

Form 3.1.3.1 Human Resources: Full-Time Employees Workload: Schedule Approval Form

Procedure 3.1.3.2 Human Resources: Part-Time Employees Workloads

Policy 3.1.4 Human Resources: Compensatory Time
Policy 3.1.5 Human Resources: Re-employment of Retired State Employees
Policy 3.1.6 Human Resources: Employment of Relatives

Policy 3.1.7 Human Resources: Salary Plan 

Policy 3.1.7 Human Resources: Salary Plan

Procedure 3.1.7.1 Human Resources: Salary Plan

Policy 3.1.8 Human Resources: Professional Development 

Policy 3.1.8 Human Resources: Professional Development

Procedure 3.1.8.1 Human Resources: Professional Development

Form 3.1.8.1.1 Human Resources: Professional Development: Travel Authorization Form
Form 3.1.8.1.2 Human Resources: Professional Development: Trip Report Form

Policy 3.1.9 Human Resources: President – Hiring and Duties

Section 3.2 – Human Resources: Leave and Benefits
Policy 3.2.1 Human Resources: Benefits

Policy 3.2.1 Human Resources: Benefits

Procedure 3.2.1.1 Human Resources: Benefits Overview
Procedure 3.2.1.2 Human Resources: Affordable Care Act Measurement Periods

Policy 3.2.2 Human Resources: Longevity Pay
Policy 3.2.3 Human Resources: Reserved for Future Use
Policy 3.2.4 Human Resources: Leave
Policy 3.2.5 Human Resources: Sick Leave
Policy 3.2.6 Human Resources: Annual Leave

Policy 3.2.7 Human Resources: Educational Leave

Policy 3.2.7 Human Resources: Educational Leave

Procedure 3.2.7.1 Human Resources: Educational Leave

Policy 3.2.8 Human Resources: Civil Leave
Policy 3.2.9 Human Resources: Workers’ Compensation Leave and Benefits
Policy 3.2.10 Human Resources: Bonus Leave

Policy 3.2.11 Human Resources: Adverse Weather / Emergency Closings

Policy 3.2.11 Human Resources: Adverse Weather / Emergency Closings

Procedure 3.2.11.1 Human Resources: Adverse Weather / Emergency Closings

Policy 3.2.12 Human Resources: Voluntary Shared Leave

Policy 3.2.12 Human Resources: Voluntary Shared Leave

Form 3.2.12.1 Human Resources: Voluntary Shared Leave Form

Policy 3.2.13 Human Resources: Family Medical Leave
Policy 3.2.14 Human Resources: Child Involvement Leave
Policy 3.2.15 Human Resources: Military Leave
Policy 3.2.16 Human Resources: Bereavement Leave
Policy 3.2.17 Human Resources: Leave Without Pay
Policy 3.2.18 Human Resources: Holidays

Section 3.3 – Human Resources: Conduct, Evaluation, Discipline, Termination and Grievance

Policy 3.3.1 Human Resources: Personnel Files

Policy 3.3.2 Human Resources: Evaluations

Policy 3.3.2 Human Resources: Evaluations

Procedure 3.3.2.1 Human Resources: Evaluations: Evaluation of Faculty

Form 3.3.2.1.1 Human Resources: Evaluations: Evaluation of Faculty: Classroom Evaluation Form
Form 3.3.2.1.2 Human Resources: Evaluations: Evaluation of Faculty: Online Evaluation Form
Form 3.3.2.1.3 Human Resources: Evaluations: Evaluation of Faculty: Self Evaluation for Faculty
Form 3.3.2.1.4 Human Resources: Evaluations: Evaluation of Faculty: Summary Evaluation Form for Faculty

Procedure 3.3.2.2 Human Resources: Evaluations: Evaluation of Staff

Form 3.3.2.2 Human Resources: Evaluations: Evaluation of Faculty: Staff Performance Enhancement Plan Form

Policy 3.3.3 Human Resources: Employee Code of Conduct

Policy 3.3.3 Human Resources: Employee Code of Conduct

Procedure 3.3.3.1 Human Resources: Arrests and Convictions

Policy 3.3.4 Human Resources: Disciplinary Action, Suspension and Dismissal
Policy 3.3.5 Human Resources: Contract Nonrenewal and Resignations
Policy 3.3.6 Human Resources: Right of Appeal

Policy 3.3.7 Human Resources: Discrimination and Harassment

Policy 3.3.7 Human Resources: Discrimination and Harassment

Procedure 3.3.7.1 Human Resources: Sexual Harassment and Sexual Violence
Procedure 3.3.7.2 Human Resources: Unlawful Discrimination and Harassment

Policy 3.3.8 Human Resources: Grievance
Policy 3.3.9 Human Resources: Reduction in Force – Involuntary Leave Without Pay

Section 3.4 – Human Resources: Miscellaneous HR Matters

Policy 3.4.1 Human Resources: Conflicts of Interest
Policy 3.4.2 Human Resources: Employee Political Activity
Policy 3.4.3 Human Resources: Weapons on Campus
Policy 3.4.4 Human Resources: Alcohol and Drugs on Campus
Policy 3.4.5 Human Resource: Communicable Diseases and Occupational Exposure to Bloodborne Pathogens
Policy 3.4.6 Human Resources: Academic Freedom
Policy 3.4.7 Human Resources: Reserved For Future Use
Policy 3.4.8 Human Resources: Secondary Employment
Policy 3.4.9 Human Resources: Service Animals and Other Animals on Campus

Section 4 – Instructional
Section 4.1 – Instructional: Curriculum Issues and Academic Advising

Policy 4.1.1 Instructional: Role of Curriculum Personnel in Academic Governance

Policy 4.1.2 Instructional: Academic Programs

Policy 4.1.2 Instructional: Academic Programs

Procedure 4.1.2.1 Instructional: Continuing Education Accountability Plan
Procedure 4.1.2.2 Instructional: Self-Supporting Classes
Procedure 4.1.2.3 Instructional: Customized Training Programs

Policy 4.1.3 Instructional: Curriculum Development

Policy 4.1.3 Instructional: Curriculum Development

Procedure 4.1.3.1 Instructional: Curriculum Development

Policy 4.1.4 Instructional: Instructional Service Agreements
Policy 4.1.5 Instructional: Academic Advising
Policy 4.1.6 Instructional: Academic Terms
Policy 4.1.7 Instructional: FTE Reporting

Section 4.2 Instructional: Miscellaneous

Policy 4.2.1 Instructional: Intellectual Property

Policy 4.2.2 Instructional: Live Client Projects

Policy 4.2.2 Instructional: Live Client Projects

Procedure 4.2.2.1 Instructional: Live Client Projects

Policy 4.2.3 Instructional: Instructional Material Selection

Policy 4.2.3 Instructional: Instructional Material Selection

Procedure 4.2.3.1 Instructional: Surplus Instructional Material

Policy 4.2.4 Instructional: Instructional Personnel Qualifications

Policy 4.2.4 Instructional: Instructional Personnel Qualifications

Procedure 4.2.4.1 Instructional: Instructional Personnel Qualifications

Policy 4.2.5 Instructional: Field Trips

Policy 4.2.5 Instructional: Field Trips

Form 4.2.5.1 Instruction: Field Trips: Field Trip Form
Form 4.2.5.2 Instruction: Field Trips: Field Trip Signature Form

Policy 4.2.6 Instructional: Classroom Management

Policy 4.2.7 Instructional: Accreditation

Policy 4.2.7 Instructional: Accreditation

Procedure 4.2.7.1 Instructional: Substantive Changes

Section 5 – Student Services
Section 5.1 – Student Services: Admissions and Financial Aid
Policy 5.1.1 Student Services: Admissions

Policy 5.1.1 Student Services: Admissions

Procedure 5.1.1.1 Student Services: General Admissions Procedures

Form 5.1.1.1 Student Services: Request to Re-enter or Change Major Form

Procedure 5.1.1.2 Student Services: High School Enrollment
Procedure 5.1.1.3 Student Services: Health Science Programs
Procedure 5.1.1.4 Student Services: Basic Law Enforcement Training

Policy 5.1.2 Student Services: Acceptance of Transfer Students / Credit
Policy 5.1.3 Student Services: Financial Aid

Section 5.2 – Student Services: Attendance and Academics
Policy 5.2.1 Student Services: Attendance

Policy 5.2.1 Student Services: Attendance

Procedure 5.2.1.1 Student Services: Student Classification
Procedure 5.2.1.2 Student Services: Student Religious Accommodations

Form 5.2.1.2 Student Religious Accommodation Form

Procedure 5.2.1.3 Student Services: Absences for Military Service Members

Policy 5.2.2 Student Services: Withdrawal From Courses

Policy 5.2.2 Student Services: Withdrawal From Courses

Procedure 5.2.2.1 Student Services: No Show Reporting
Procedure 5.2.2.2 Student Services: Official Withdrawal and Readmission

Policy 5.2.3 Student Services: Auditing Courses

Policy 5.2.4 Student Services: Grading System

Policy 5.2.4 Student Services: Grading System

Procedure 5.2.4.1 Student Services: Grading System
Procedure 5.2.4.2 Student Services: Grading System: Academic Forgiveness

Policy 5.2.5 Student Services: Grade Appeal

Policy 5.2.6 Student Services: Academic Probation

Policy 5.2.6 Student Services: Academic Probation

Procedure 5.2.6.1 Student Services: Academic Probation

Form 5.2.6.1 Student Services: Academic Probation Conference Release Form

Policy 5.2.7 Student Services: Curriculum Prerequisite

Policy 5.2.7 Student Services: Curriculum Prerequisite

Procedure 5.2.7.1 Student Services: Curriculum Prerequisite

Form 5.2.7.1 Student Services : Curriculum Prerequisite: Pre and Co-requisite Waiver Form

Policy 5.2.8 Student Services: Repeating Courses and Course Substitutes

Policy 5.2.8 Student Services: Repeating Courses and Course Substitutes

Form 5.2.8.1 Student Services: Repeating Courses and Course Substitutes: Course Substitution Form

Policy 5.2.9 Student Services: Graduation Requirements

Policy 5.2.9 Student Services: Graduation Requirements

Form 5.2.9.1 Student Services: Graduation Requirements: Graduation Application

Section 5.3 – Student Services: Discipline and Grievance

Policy 5.3.1 Student Services: Overview of Student Rights

Policy 5.3.2 Student Services: Student Code of Conduct

Policy 5.3.2 Student Services: Student Code of Conduct

Procedure 5.3.2.1 Student Services: Discipline and Appeal for Academic Violations
Procedure 5.3.2.2 Student Services: Discipline and Appeal for Non-Academic Violations

Policy 5.3.3 Student Services: Student Threat Assessment

Policy 5.3.3 Student Services: Student Threat Assessment

Form 5.3.3.1 Student Services: Student Threat Assessment: BIT Referral Form

Policy 5.3.4 Student Services: Discrimination and Harassment

Policy 5.3.4 Student Services: Discrimination and Harassment

Procedure 5.3.4.1 Student Services: Sexual Harassment and Sexual Violence
Procedure 5.3.4.2 Student Services: Unlawful Discrimination

Policy 5.3.5 Student Services: Students – Alcohol and Drugs on Campus
Policy 5.3.6 Student Services: Student Grievance

Section 5.4 Student Services: Miscellaneous

Policy 5.4.1 Student Services: Student Right to Know Act
Policy 5.4.2 Student Services: Campus Security Reporting – Clery Act

Policy 5.4.3 Student Services: Student Records – FERPA

Policy 5.4.3 Student Services: Student Records – FERPA

Procedure 5.4.3.1 Student Services: Student Records – File
Procedure 5.4.3.2 Student Services: FERPA Annual Notice
Procedure 5.4.3.3 Student Services: Student Records – Confidentiality

Form 5.4.3 Student Services: Request for Privacy Flag Form

Policy 5.4.4 Student Services: Use of Student Work
Policy 5.4.5 Student Services: Service Animals and Other Animals on Campus
Policy 5.4.6 Student Services: Student Clubs and Organizations
Policy 5.4.7 Student Services: Intercollegiate Student Athletics

Section 6 – Business Services
Section 6.1 – Business Services: Tuition, Fees and Refunds

Policy 6.1.1 Business Services: Tuition and Fees
Policy 6.1.2 Business Services: Tuition Residency Requirements
Policy 6.1.3 Business Services: Self-Supporting Course Fees
Policy 6.1.4 Business Services: Tuition/Fee Refunds

Section 6.2 Business Services: Fiscal Matters and Investments

Policy 6.2.1 Business Services: Fiscal Year and Budgeting Process
Policy 6.2.2 Business Services: Insurance
Policy 6.2.3 Business Services: Surety Bonds
Policy 6.2.4 Business Services: Facsimile Signatures

Policy 6.2.5 Business Services: Daily Deposits

Policy 6.2.5 Business Services: Daily Deposits

Procedure 6.2.5.1 Business Services: Student Club Deposits and Expenses

Policy 6.2.6 Business Services: Audits
Policy 6.2.7 Business Services: Official Depositories and Investments
Policy 6.2.8 Business Services: Disbursement of Funds

Policy 6.2.9 Business Services: Debt Collection

Policy 6.2.9 Business Services: Debt Collection

Procedure 6.2.9.1 Business Services: Student Debt Collection
Procedure 6.2.9.2 Business Services: Non-Student Debt Collection

Policy 6.2.10 Business Services: Method of Payments

Policy 6.2.10 Business Services: Method of Payments

Procedures 6.2.10.1 Business Services: Method of Payments
Procedure 6.2.10.2 Business Services: Employee Check Cashing

Policy 6.2.11 Business Services: Foundation

Policy 6.2.12 Business Services: Review of Grant Funded Projects and Programs

Policy 6.2.12 Business Services: Review of Grant Funded Projects and Programs

Procedure 6.2.12.1 Business Services: Review of Grant Funded Projects and Programs

Policy 6.2.13 Business Services: Sound Fiscal and Management Practices

Section 6.3 – Business Services: Miscellaneous

Policy 6.3.1 Bookstore Operations
Policy 6.3.2 Business Services: Vending and Concessions

Policy 6.3.3 Business Services: Expenditure of State Funds

Policy 6.3.3 Business Services: Expenditure of State Funds

Procedure 6.3.3 Business Services: Expenditure of State Funds

Policy 6.3.4 Business Services: Financial Reimbursements

Policy 6.3.4 Business Services: Financial Reimbursements

Procedure 6.3.4.1 Business Services: Travel, Transportation and Allowances

Form 6.3.4.1 Business Services: Travel, Transportation and Allowances: Travel Authorization Form

Procedure 6.3.4.2 Business Services: Operating College Vehicles

Policy 6.3.5 Business Services: Chart of Accounts
Policy 6.3.6 Business Services: Contracting Authority

Policy 6.3.7 Business Services: Purchasing

Policy 6.3.7 Business Services: Purchasing

Procedure 6.3.7.1 Business Services: Equipment Inventory
Procedure 6.3.7.2 Business Services: Reporting Lost or Stolen Equipment
Procedure 6.3.7.3 Business Services: Sale, Trade or Disposal of Equipment

Policy 6.3.8 Business Services: Historically Underutilized Business

Policy 6.3.9 Business Services: Payment Card Security

Policy 6.3.9 Business Services: Payment Card Security

Procedure 6.3.9.1 Business Services: Payment Card Procedures

Policy 6.3.10 Business Services: Identity Theft
Policy 6.3.11 Business Services: Foreign National Compliance
Policy 6.3.12 Business Services: Companies That Boycott Israel and Iran Divestment List

Section 7 – Information Technology
Policy 7.1 Information Technology: Technology Services

Policy 7.1 Information Technology: Technology Services

Procedure 7.1.1 Information Technology: Employee Personal Computer Use

Policy 7.2 Information Technology: Internet and Network Acceptable Use
Policy 7.3 Information Technology: Electronic Records Retention

Policy 7.4 Information Technology: Electronic Signatures

Policy 7.4 Information Technology: Electronic Signatures

Procedure 7.4.1 Information Technology: Electronic Signatures

Policy 7.5 Information Technology: Social Media
Policy 7.6 Information Technology: Peer-to-Peer File Sharing
Policy 7.7 Information Technology: Digital Technology Accessibility
Policy 7.8 Information Technology: Verification of Student Identity in Distance Education

Appendix: Log of Changes

May 2018 – Campbell Shatley