Satisfactory Academic Progress (SAP)

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Federal regulations require that all students who receive federal student aid maintain Satisfactory Academic Progress (SAP) as defined by the institution. These regulations require that a schools SAP policy include both 1) a Qualitative measure and 2) a Quantitative measure. The Tri-County Community College Financial Aid Office is required to review a student’s entire academic record (regardless of the age of the record or whether or not aid was received) to determine if he/she is in compliance. A student’s SAP is evaluated at the time of application for aid and at the end of each semester. Students must meet all of the standards listed below. Failure to meet these standards will result in the loss of financial aid.

Qualitative Measure: Students must achieve and maintain a cumulative grade point average (GPA) of 2.0 or better on all coursework attempted each semester. This includes all periods of enrollment (including those for which the student did not receive financial aid). Only letter grades of A, B, C, D, M, or S are counted as completed credits. Letter grades of F, I, NM, U, W, WF and WP are counted as credit hours attempted but not successfully completed. A letter grade of NA is not counted as attempted or earned credit hours. Audited (Y) or Credit by Exam (X) are not funded by financial aid and are excluded from all calculations.

Quantitative Measure:  Students must successfully complete at least 67% of the total attempted credit hours to maintain SAP. Total credit hours attempted are calculated as all hours enrolled per semester, minus any hours withdrawn or dropped during the 75 % refund period. Exception: Grades of “IE” and/or “WE” will not be included in the quantitative component of the calculation of SAP. Additionally, hours attempted also include transfer credit hours accepted toward a student’s educational program. For example: a student who attempts 12 credit hours and successfully completes 9 credit hours has a 75% completion rate (9 credit hours completed divided by 12 credit hours attempted = 75%). Repeated courses will be calculated as hours attempted (See list below).
In addition to measuring successful completion of 67% of total attempted credit hours, students must also complete their program of study in a time frame not to exceed 150% of the published length of the program. This is called Maximum Time Frame and it measures all attempted credit hours. For example: If a student’s primary program of study completes in 72 hours, the student must complete the program prior to amassing no more than108 total credit hours (72 x 1.50 = 108). The student’s academic history, including transfer hours accepted from other institutions for his/her current program of study are considered when evaluating academic progress within the established time frame. A student in no longer eligible to receive financial aid when it becomes mathematically impossible to complete his/her program within the Maximum Time Frame (150% of its length). Please contact the Financial Aid Office about possibly regaining eligibility. The following key points may also affect maximum time frame:

Students are strongly encouraged to consult with the Financial Aid Office regarding changes to their program of study.